You can find a specific pay class by using the [Search] field via the menu on the left-hand side. At the bottom of the menu on the left-hand side you will find four options:
Add: to create a new pay class
Email: to send the overview shown to your email address
Print: to send the overview shown to your printer
Export: to download the overview to a location on your computer
If you are using the pay classes feature for the first time, the list of existing pay classes will be empty.
CREATING PAY CLASSES
To create a new pay class, click the green [+] at the top of the page (located next to the Pay Classes title).
A new empty pay class will appear. In the menu to the left you will see two options; [General] and [Rules]. The [General] tab will open automatically.
After X hours per day/week/month: this rule applies when X number of hours per day/week/month is exceeded. Select this condition and specify the number of hours (X) to the right.
After X consecutive days: this rule applies when the employee (or department) has worked more than X number of days in a row. Select this condition and specify the number of days (X) to the right.
On Holidays: this rule applies when the employee (or department) works on a bank holiday.
With Project: this rule applies when the employee (or department) spends time on a particular project. Select this condition and select a project from the drop-down menu to the right.
Before: this rule applies when working earlier than a certain time of day. Select this condition and specify the time to the right.
After: this rule applies when working later than a certain time of day. Select this condition and specify the time to the right.
On These Days: this rule applies only to certain days of the week. Select this condition and tick the boxes to the right to select the days.
Once you have defined a condition, a new condition field will appear below. Select the box to the left to specify another condition if you wish to add to the rule. Repeat as necessary.
Note: Rules with multiple conditions will only be applied when all conditions are met.
LINKING THE PAY CLASSES
There are different ways to link a pay class in TimeMoto Cloud.
LINKING PAY CLASSES TO EMPLOYEES
Once you have created a pay class, it can be linked to the entire company or to specific departments or employees.
To connect a pay class to all employees in the company, click on [Settings] from the top navigation bar and select [General] from the drop-down menu.
If a pay class has previously been linked to the entire company (all employees) and you then link a new pay class to a specific department, it will override the previous pay class for all employees of that department.
Click on [Settings] from the top navigation bar and select [General] from the drop-down menu.
From the options shown, go to [Pay Class] and select the class you want to link from the drop-down menu. The name and description of the department can be amended here.
Click on [Save].
LINKING PAY CLASSES TO SPECIFIC EMPLOYEES
Going to General Settings in TimeMoto CloudIf a pay class has previously been linked to the entire company (all employees) or a specific department (group of employees) and you then link a new pay class to a specific user, it will override the previous pay class linked to that employee.
Click on [Settings] from the top navigation bar and select [Users] from the drop-down menu.
From the user list, click on the employee that you want to link to a pay class.
Next to [Pay Class], choose the pay class you wish to link to this employee from the drop-down menu. Next to [Base Rate] an hourly rate can be entered that is different from the pay class selected. Select the Pay Class from the Dropdown list TimeMoto Cloud
Click on Save.
To link another employee to a pay class, return to the user list by clicking on [Settings] in the top navigation bar and select [Users] from the drop-down menu.
CONNECTING TO YOUR PAYROLL SYSTEM
To connect the pay classes feature to the pay roll system you use, click on [Settings] from the top navigation bar and select [General].
To the right of your screen you will see a drop-down menu. Select the pay roll system you want to interface with. This setting allows you to export classification reports for the selected payroll software.
Notes: 1. We are continuously adding new pay roll systems to this list. If your pay roll system is not on the list, please let us know by sending an email to info@timemoto.com 2. Changing the payroll system may have an impact on previously created pay classes.
GENERATING REPORTS
First, click on [Reports] from the top navigation bar and select [Classification] from the drop-down menu. Here you will see an overview of all users in the software.
