Work schedules (TimeMoto PC Software)

You can create work schedules and assign them to your users. The system will then recognise the scheduled work time and is able to calculate overtime.

Please be aware of the following when creating and using work schedules:

  • If a user has not clocked in on a scheduled day, the software will mark the user as absent.
  • If a user has clocked in on a day that is not included within their assigned work schedule, the software will not calculate these hours as overtime.
  • If a user works more hours than scheduled on a day included within their work schedule, the software will calculate a positive balance (overtime) for that period.
  • If a user clocks less hours than scheduled, the software will calculate a negative balance for that period.
  • If a user clocks in on a scheduled day of their work schedule but forgets to clock out, the software will automatically clock the user out at their scheduled end time.

Working Time Options

"Hours per day" sets an amount of hours per day the employee is scheduled to work. There is no fixed start or end time. In case of a planned absence (for example, sick or vacation), the hours per day will be used as absence duration.

Hours per week
Hour per week in the work schedule


"Hours per week" allows you to create a work schedule with an amount of hours per week. Employees can decide when to work, as long as they complete their assigned amount of hours per week. When using "Hours per week" you can also set the absence duration per day. If a user has a planned absence, these hours will be used for the absence duration.

Hours Per Month
Hours per month work schedule

"Hours per month" allows you to set an amount of hours to be worked per month. Just as with the hours per week, you can set the absence duration per day in case of planned absence.

Time In / Out
Fixed work schedule

With "Time In/Out", you can set a fixed start and end time per day. Since there is an end time set, the software will automatically use that end time should the user not clock out. In case of a planned absence, the software will use the start and end time to calculate the absence duration.

Break Time Settings

Pause Per Day
Pause per Day - Breaks.


"Pause per day" automatically subtracts a defined amount of break time after the employee has worked for a defined amount of hours. For example, you could set the system to deduct 30 minutes of break time once the employee has worked for 6 hours. The system will then deduct this automatically without the employee needing to clock for their break.

Time Pause
Time Pause - Breaks.


"Time Pause" automatically deducts a break within a certain time range. The employee does not need to clock for their break. If the employee clocks for a break before the scheduled break, the "Time Pause" break will be ignored. If there is a planned absence, the break time will be excluded from the absence duration.
 
Example: You set a "Time Pause" from 12:00-12:30. The employee works from 9:00 till 17:00. The "Time Pause" will automatically deduct the break.
 
If the employee clocks for a break from 11:00-11:30, the system will deduct the clocked break and ignore the scheduled "Time Pause".
 
Time Pause excl.
Time Pause Excl. - Breaks.

With "Time Pause excl.", you can set the amount of break time per day. The employee will have to clock for the break. If the employee does not clock for the break, the system will consider it worked time. If there is a planned absence, the break time will be excluded from the absence duration.

Time Pause incl.
Time Pause Incl. - Breaks.

With "Time Pause incl.", you can set an amount of break time per day that is included within the scheduled work time. Employees still need to clock for their breaks but it will not be deducted from the worked time. If an employee exceeds the defined break time, it will be deducted from their work time. As an example, you can use this function for 15-minute coffee breaks, which are included in the working time but have to be clocked by the employee. If there is a planned absence, the break time will be excluded from the absence duration.

Combining Options


It is possible to combine various working time and break options within one work schedule. Please be aware that if you decide to combine any of the various options, this will accumulate the scheduled hours. For example, if you add "Hours per week" of 40 hours, but also "Hours per month" of 160 hours, the employee will have a planned working time of 320 hours per month.
 
Examples

40 Hours per week with 30 Minutes of break per day.

The above example shows a work schedule of 40 hours per week with an automated break of 30 minutes per day which activates once the employee has worked 6 or more hours in a day.
40 Hours per week with 30 Minutes of break per day.

The above example shows that the employee is due to start at 9:00 and the shift ends at 17:30. Once the employee has worked for 6 hours, 30 minutes of break time will be deducted. The employee therefore has a 40-hour working week.
Was this article helpful?